Client
Hyde Park Solutions
Enterprise consultancy specialising in portfolio and project management software implementations.
Context
Hyde Park Solutions regularly responds to complex, high-stakes tenders in regulated environments. These submissions typically involve large volumes of technical, security, accessibility, and implementation requirements, often exceeding 60 individual response items.
Historically, producing these responses required weeks of coordinated effort across consultants, technical specialists, and leadership. The process was labour-intensive, difficult to govern, and vulnerable to last-minute pressure.
The Challenge
Hyde Park Solutions needed to deliver a detailed, compliant, and highly tailored response to a major public-sector RFP under a compressed timeline.
Key constraints included:
- High question volume across multiple technical domains
- Strict compliance requirements
- Heavy reliance on external vendor documentation alongside internal delivery experience
- The need to avoid generic, template-driven responses
The objective was to reduce effort without sacrificing accuracy, specificity, or client relevance.
The Approach
Hyde Park Solutions implemented Tendl as the operating system for managing the tender response.
Tendl was used to:
- Decompose the RFP into a structured set of requirements
- Assemble responses from verified internal material and approved vendor documentation
- Enforce compliance and formatting rules automatically
- Enable parallel contribution across distributed teams
- Maintain version control and reduce review bottlenecks
Rather than starting from blank documents, the team worked from a governed content base and structured response plan.
Results
Time to Response
- Tender development time reduced by up to 90%
- What previously took weeks was completed in days
Cost of Pursuit
- Fewer internal review cycles
- Less time spent coordinating SMEs
- Reduced rework late in the process
Quality and Compliance
- Mandatory requirements consistently addressed
- Fewer formatting and compliance errors
- More consistent, professional submissions
Client Specificity
- Responses tailored to the buyer’s operational and strategic context
- Clear differentiation based on Hyde Park Solutions’ delivery experience, not generic claims
Team Workflow
- Multiple contributors working simultaneously
- Faster internal approvals
- Less reliance on heroic, last-minute effort
Outcome
Using Tendl, Hyde Park Solutions shifted from a manual, document-driven tender process to a structured, repeatable system.
The result was not only faster delivery, but greater confidence in response quality, compliance, and relevance. Tendering became a controlled commercial process rather than an ad-hoc administrative exercise.
